Newsletters

New since Feb 13

New Features, Since February 13 2020

  • Festival Hosts:
    • You can now create Room ‘Nicknames’
      • Rooms no longer have to be called “Brass1, Brass2, 56Brass1, 56Brass2, etc.” They can now be titled however you’d like! To modify the nicknames of rooms, go in to the Scheduling Menu and click the last item on the bottom: “Adjudicators and Classrooms”.
  • Thank you!
    • It has been a pleasure working with all of the educators throughout zones 3, 11, 12, 13, 14, and 15 during the first year of Da Capo. Feel free to continue to reach out to me if you have any questions.
  • Da Capo has also been hard at work developing:
    • Area All-State Festival Management Programs
    • Summer Music Management Programs

Access Codes for Da Capo Music Festival Registration:

Teacher Access Code: [Contact the Developer for the access code]
Director of Music: [Contact the Developer for the access code]
NYSSMA Festival Host: [Contact the Developer for the access code]

Da Capo Web Development is a Proud Institutional Member of NYSSMA and Commercial Member of SCMEA, supporting Music Education Throughout New York State and Suffolk County.

February New Additions and Notes

New Features, February 2020

  • Directors of Music:
    • You now have the ability to delete (or cancel) student registrations from your school district. A teacher has always had the capability to delete or cancel their own students, but now you have this function as well – district wide.
  • Festival Hosts:
    • I have been told by several Festival Hosts that due to changes in levels and pieces in the NYSSMA Manual, some students find out too late that the solo they prepared is not in the manual or the level has changed. This can occur if a teacher does not look up the solo in the current NYSSMA manual during registration.
    • There is now a function that allows you to find teachers who have not entered pertinent solo information (Composition & Page Number) into their student’s registrations. If you choose to use this feature, I think it would be best to send the email the day after registration closes for your festival. You can contact these teachers via email with one click from the website. To find this data:
      • Log in with your Festival Host account
      • Click ‘Contacts & Support’
      • Click ‘Teachers Involved in Festival’
      • [On the next screen, you may have to click the title of the festival which you are managing]
      • On the right side of the screen below the blue ‘Email’ icon, there is a drop-down that says ‘All Teachers’. Change the selection to say ‘Missing Page Numbers’. You will then get a list of only the teachers involved in your festival that have not entered Composition and Page Number information.
      • By clicking the blue and white email button, you will be able to send an email to every teacher listed on that webpage. The email will be sent from the address: noreply@dacapomusicfestivals.com. The first line of the email is programmed to say: Sent by DaCapo Music Festivals on behalf of [Festival Host], [Host’s Email Address from the User Profile].
    • New function in ‘Special Requests’ allows you to ‘Check Off’ whether or not you have addressed that request. You can sort this list by whether or not you have checked off the request.
    • You can now see what District, Building, and the name of the Teacher who registered the student in the ‘Modify Student’ pages (click the blue pencil beside a student)
    • You can now email a teacher directly through the ‘View Entries by Instrument OR District’ pages (email sent through your own email client: Outlook, etc.)
    • There have been improvements to the Scheduling algorithm.
    • More fields have been added to the Excel Download – found on your home page (Down Arrow Icon beside the name of your festival)
  • Thank you!
    • It has been a pleasure working with all of the educators throughout zones 3, 11, 12, 13, 14, and 15 during the first year of Da Capo. Feel free to continue to reach out to me if you have any questions.
  • Da Capo has also been hard at work developing:
    • Area All-State Festival Management Programs
    • Summer Music Management Programs

Access Codes for Da Capo Music Festival Registration:

Teacher Access Code: [Contact the Developer for the access code]
Director of Music: [Contact the Developer for the access code]
NYSSMA Festival Host: [Contact the Developer for the access code]

Da Capo Web Development is a Proud Institutional Member of NYSSMA and Commercial Member of SCMEA, supporting Music Education Throughout New York State and Suffolk County.

January Tips for Directors and Hosts

Some Tips for Directors and Hosts

  • The tips and suggestions below might help you to ensure accuracy before your festival gets close to the scheduling phase of the festival season.
  • Directors of Music:
    • A good practice is to log on to DaCapoMusicFestivals.com regularly to make sure your teachers are registering students for the correct festival(s). You will be able to see which festivals your teachers are signing up for right from your home page. You can also see the deadlines for the festivals in which your teachers have been registering. To see all festival deadlines, you’d have to log in with a ‘Teacher’ account.

    • Also, directly below that list of festivals, you can see a list of all teachers that registered for a DaCapo account from your school district. It might be helpful for you to keep an eye on this list to notice if there are names that shouldn’t be there.
    • Both the Director of Music and the Teacher Instruction PDF packets are available in the ‘Da Capo Documentation’ tab in the main menu after you log in.
  • Festival Hosts:
    • A good practice would be to log in using your ‘festival host’ account and making note of which districts are registering students in your festival. To view the districts that have been registering for your festival, click Administration –> Entries by District –> Then choose the festival that you’d like to see the details of. If you notice a district that shouldn’t be there, you can view the details of the registrations by clicking on the district name. You may wish to reach out to the director of music in that district to make corrections.
    • I am in the process of developing a security feature to disallow teachers from registering for ‘other’ festivals out of their area or sector. This feature, however, has not yet been activated. You might notice a link called ‘Override Area Restrictions’ in your Administration menu. This page will allow you to override this security feature that has not yet been activated. I plan on activating that feature within the next month or two, or perhaps for the 2020-2021 festival season.
    • The Festival Host, Director of Music, and Teacher Instruction PDF packets are available in the ‘Da Capo Documentation’ tab in the main menu after you log in.
  • Thank you!
    • It has been a pleasure working with all of the educators throughout zones 12, 13, 14, and 15 during the first year of Da Capo. Feel free to continue to reach out to me if you have any questions.

Access Codes for Da Capo Music Festival Registration:

Teacher Access Code: [Contact the Developer for the access code]
Director of Music: [Contact the Developer for the access code]
NYSSMA Festival Host: [Contact the Developer for the access code]

Da Capo Web Development is a Proud Institutional Member of NYSSMA and Commercial Member of SCMEA, supporting Music Education Throughout New York State and Suffolk County.

January 2020 Newsletter

January 2020 Newsletter and Updates from Da Capo Web Development

  • Happy New Year from Da Capo Web Development! It was an honor to have such a large audience at the NYSSMA Winter Conference in Rochester last month. I met so many wonderful people at the conference and received some great feedback about the registration program. Following the Winter Conference, I was invited by the President of NYSCAME/Suffolk to present a detailed training at Bayport Blue-Point High School. The training was well attended by Festival Hosts across Suffolk County.

    It’s been a busy winter break, full of adding new features to Da Capo Music Festivals and developing software for county music organizations across the state. It has been a pleasure to work with such dedicated individuals.

  • I would like to answer some questions that I have been asked, in the hopes of preemptively helping teachers and administrators.
    • Where can I find the deadline date for a festival?
      • Teachers can find the deadline date directly on their ‘Home’ page. All of the festivals from their zone are listed. The right-most column contains the registration (and deletion) deadline date. Student auditions that are cancelled after that deadline will incur the NYSSMA adjudication fee.
      • Directors can see the deadline date *for festivals in which students are registered from their district*. If a director of music would like to see all festivals in their zone, they should register for a teacher account on DaCapoMusicFestivals.com.

    • What are the different levels of access that are available in Da Capo Music Festivals? Why can I not find the link to create a festival?
      • There are three different levels of access in Da Capo Music Festivals. They are all outlined on the following webpage, which is accessible from the DaCapoMusicFestivals.com login page. Account Types for Da Capo Music Festivals.

    • Where can I find the access code to register for a Teacher account? (Or a Director of Music or Festival Host account?)
      • The access code to register for a Teacher account is printed on Page 3 of the Teacher Instruction Packet.
      • The access codes to register for a Director of Music or Festival Host account can be obtained from Da Capo by replying to this email (patrickhait at gmail dot com).

    • How do I enter a Home-Schooled student from my district?
      • Directors of Music, only, can see a special building called “District Office”. Instructions on how to register a student for District Office can be found on page 6 and 7 of the instruction packet.

    • I think I have an account, but I forget how to log in!
      • There is a very user-friendly ‘Forgot Username’ and ‘Forgot Password’ feature that can be found right on the DaCapoMusicFestivals.com login page. Instead of creating multiple teacher accounts, it would be best practice to use the ‘Forgot Username’ feature to find your account.

  • New features for Festival Hosts are constantly being added to Da Capo Music Festivals.  Over the past few weeks, the following features have been added:
    • Ability to email all teachers involved in your festival and CC your Zone Representative
    • Ability to show a ‘Special Message’ to teachers regarding ‘important notes’ about your festival. This text will show up in Bold Red text when the Teacher registers a student (For example: If you are only hosting All-State for one particular instrument family.)
    • Additional billing recording options, including: By Teacher, By Student, Partial payments
    • Auto-Schedule Accompanists in ‘like rooms’ first (An attempt is made to prevent the accompanist from going between several different instrument family rooms back-to-back)

Access Codes for Da Capo Music Festival Registration:

Teacher Access Code: [Contact the Developer for the access code]
Director of Music: [Contact the Developer for the access code]
NYSSMA Festival Host: [Contact the Developer for the access code]

*You are also welcome to test-drive the system with Demo Data.
Email Patrick for more information.

Da Capo Web Development is a Proud Institutional Member of NYSSMA and Commercial Member of SCMEA, supporting Music Education Throughout New York State and Suffolk County.

Late-November Newsletter

Late-November Newsletter and Updates from Da Capo Web Development

  • Teachers, you can see which registration platform your local festival is using by going to the NYSSMA website (www.nyssma.org) and finding the ‘2020 NYSSMA® Festival Calendar’ link.  This document is updated periodically and is also published in the School Music News.
  • Festival Hosts, the time for NYSSMA Solo Festival Registration is quickly approaching.  If you haven’t already done so, you may wish to start making your decisions regarding how you will be handling student registration and scheduling.  If you’d like to use Da Capo Music Festivals, please register for a Festival Host account (reply to this email and ask for the Festival Host Access Code) and click ‘Add A Festival’.  Detailed instructions can be downloaded once you log in to DaCapoMusicFestivals.com for the first time. 
  • New features for Festival Hosts are constantly being added to Da Capo Music Festivals.  Over the past few weeks, the following features have been added:
    • While modifying the schedule, you can view the individual student’s multiple audition schedule with one quick click.
    • If you are hosting a midweek/satellite festival that does not include a ‘Saturday’, the times shown on the drag-and-drop graphical schedule no longer span the entire day.
    • There is now a ‘scheduling suggestions’ page that makes suggestions for how to create an efficient schedule using this software.  Work was done to facilitate the scheduling of Percussion students performing multiple auditions.
    • The ability to create an estimate and view an invoice is now a built-in feature.
    • Hosts now have the ability to modify breaks for any adjudication room if a situation arises and a change has to be made. 
  • Last month, Da Capo presented a workshop at the NYSCAME Suffolk/SCMEA/LISFA Symposium on Music Education at East Islip Middle School.  I received great feedback from teachers, directors of music, and festival hosts about the ease of use of the program. 
  • A training session for Festival Hosts and their assistants has been scheduled for 4:00PM on Monday, December 9th at Bayport-Blue Point High School. Space is limited.  Please RSVP by December 6th to Paul Weber at PWeber@bbpschools.org.  Further training via a webinar/screen share is available for Festival Hosts and their associates.  
  • Da Capo Web Development will be at the NYSSMA Winter Conference in Rochester demonstrating the NYSSMA Registration and Area All-State Nomination Software products. 
    • All are invited to the Showcase presentation at 7PM on Thursday, December 5th in the Convention Center Cascade DEF.
    • Also, come visit us any time at Booth #53 on the vendor floor!

Access Codes for Da Capo Music Festival Registration:

Teacher Access Code: [Contact the Developer for the access code]
Director of Music: [Contact the Developer for the access code]
NYSSMA Festival Host: [Contact the Developer for the access code]

*You are also welcome to test-drive the system with Demo Data.
Email Patrick for more information.

Da Capo Web Development is a Proud Institutional Member of NYSSMA and Commercial Member of SCMEA, supporting Music Education Throughout New York State and Suffolk County.

November Newsletter

November Newsletter and Updates from Da Capo Web Development

  • This past October, Da Capo met with leadership at NYSSMA and received some great feedback on the program.  Updates to the system were made based on their suggestions including how multiple audition registrations are handled, the exports that are available, and additional billing functions for Festival Hosts.
  • This month, Da Capo will be presenting a workshop at the NYSCAME Suffolk/SCMEA/LISFA Symposium on Music Education at East Islip Middle School on Election Day, November 5th at 10:00am.  Participants are encouraged to bring laptops or tablets to have a hands-on experience with the NYSSMA Registration System. For more information, please visit the NYSCAME/Suffolk website.
  • The manner in which siblings are handled during scheduling has been updated, making every effort to keep siblings scheduled closely together.
  • A process that will import student registration data from an outside source has been developed.  Reply to this email for more information.
  • There is now a scheduling function to prioritize scheduling for particular school districts or buildings.  Navigate to ‘Create/Modify Schedule’ and click on ‘2c. Special Considerations’ to try this function.
  • Further training via a webinar/screen share is available for Festival Hosts and their associates.
  • Da Capo Web Development will be at the NYSSMA Winter Conference in Rochester demonstrating the NYSSMA Registration and Area All-State Nomination Software products.  Come visit us at Booth #53!

Access Codes for Da Capo Music Festival Registration:

Teacher Access Code: [Contact the Developer for the access code]
Director of Music: [Contact the Developer for the access code]
NYSSMA Festival Host: [Contact the Developer for the access code]

*You are also welcome to test-drive the system with Demo Data.
Email Patrick for more information.

Da Capo Web Development is a Proud Institutional Member of NYSSMA and Commercial Member of SCMEA, supporting Music Education Throughout New York State and Suffolk County.